Vehicle Checklist

The paper van checklist is now on the iPad. It is one checklist per van checkout, not one per call: fill the Pick up half when you take the van out and the Drop off half when you bring it back, however many calls you run in between.

• Getting there — Vehicle Checklist in the menu, the Vehicle checklist button on any call in My Dispatches, the link under Van # on the report form, or Close out van right after you submit a report. From a call, ← Back to call at the top of the checklist takes you straight back.
• Pick up — choose the van, tick each item as you find it, set the fuel level (E / ½ / F) and tap Save pickup. No signature yet.
• Drop off — open the checklist again and it brings up that van. The ✓ beside each row is what you recorded at pickup; tick each item fresh, set the fuel, then sign and submit. That builds the PDF and files it for the office.
• Damage — tick Damage found on this van only if there is damage; the description boxes appear when you do. Say who you reported it to.
• Expenses — one row per receipt: what, how much, your initials, and Y / N for a receipt. Amounts fill from the cents up (type 4120 for $41.20).
• Two vans out? — you'll get a list; close out the one you're returning. An open checklist never stops you starting a new pickup.
• Forgot to close one out? — My Dispatches reminds you once a van has been out more than 12 hours. Your ticks are kept on the iPad if the page reloads mid-way; only the signature has to be redone.
• Keeping a van past a shift? — a long run, an overnight stay, or Tom said hold onto it for tomorrow: that's fine. Tell the office, and they can mark the hold as excused — the reminder stops and nothing is counted against you. Close it out as usual when the van comes back.
• Van broke down mid-shift? — fill in the Drop off half on the broken van anyway, with the fault under Damage found, so the office has the record. Then Start a new pickup on the replacement. If you can't get to it, tell the office and they'll close the checklist out from their end.

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Time Off

The paper Time Off Request form is now in the menu under Time Off. The page opens on your own requests, newest first, each marked Pending, Approved, Not approved or Withdrawn. With nothing filed yet it goes straight to the form.

• Filing one — tap New Request: first and last day off, the day you return to work, your office title and any vacation or personal time earned, then sign with your finger and tap Submit Request. The office is emailed the signed form, and you get your own copy.
• Withdrawing — a request that hasn't been answered yet has a Withdraw button. Withdrawing is final: a withdrawn request can't be reopened, so to ask again, file a new one.
• The answer — when the office decides, the card shows Approved or Not approved with the reason, and the completed, signed form is emailed to you. Decided requests can't be changed here; talk to the office.
• How much time do I have left? — the app doesn't know. It keeps no balance; an approval is for the days requested, nothing more. Ask the office.

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